Description

Position will serve in an essential role supporting a team of professionals as it applies to construction project management, interior design space planning and lease management services in compliance with the scope of a government contract.

This is an ideal position for a design professional who has a good understanding of construction processes, project management, building standards, project documentation as well as facility management and workplace space management.  Knowledge of systems furniture, furniture procurement, interiors accessibility guidelines is preferred.  And proficient skillset in Autodesk CAD and Revit to perform space planning tasks is needed. 

This position plays a crucial role in supporting real estate property managers, construction and design professionals as well as other key stakeholders to ensure that all program objectives are met or exceeded.  S/he provides direct support to the program director in monitoring and ensuring the implementation, execution, and completion of business, and technical tasks to the desired quality standards.  This position involves organizing and coordinating various aspects of project management, including communication, scheduling and documentation (i.e. submittals logs, project tracking, etc.)

It is essential that the person representing this role has a strong understanding of design, construction and basic project management skills; with technical skills fluency in Microsoft applications; especially Excel.  

Requirements

Responsibilities

Project Planning and Scheduling:

Assist in developing detailed project deliverables including monitoring reports, submittal logs, timelines, milestone and resource allocation.
Coordinate the submittals of all documents.
Coordinates and sets up meetings to include preparing and disseminating agendas; sending invitations;
tracking invitation responses and recording attendance.
Maintain and update project schedules, ensuring all activities are tracked and deadlines are met.

Communication and Coordination:

Serve as a liaison between project managers, team members, clients, and other stakeholders.
Facilitate communication among project participants, ensuring everyone is informed and aligned.
Have a strong sense of follow through and is able to track follow up items to successful completion.

Documentation and Reporting:

Maintain accurate project documentation, including meeting minutes, progress report and project logs.
Prepare and distribute regular status reports highlighting progress, risks, and issues.

Resource Management:

Assist in allocating and managing project resources, including personnel, equipment and materials.
Track resource usage and availability, ensuring optimal utilization throughout the project.

Risk Management:

Identify potential risks and issues that could impact project success.
Support the development and implementation of risk mitigation strategies.

Budget and Cost Tracking:

Assist in monitoring project budgets and expenditures, ensuring costs are controlled.
Track invoices, purchase orders and other financial documentation, especially as it relates to project managers’ travel.

Quality Assurance:

Support the implementation of quality control procedures to ensure project deliverables meet the required standards.
Conduct preliminary reviews and inspection of work to ensure compliance with project specifications.
Has a keen eye for due diligence and an ability for proactive monitoring.

Meeting Coordination:

Schedule and organize project meetings, including preparing agendas and coordinating logistics.
Document meeting discussions and follow up on action items and decisions.

Support Project Execution:

Provide administrative and logistical support to all team members.
Assist with day-to-day project activities and tasks as needed.

Qualifications

Previous exposure to design and construction projects; previous experience in project coordination; project management or a related field. Previous experience with government work is beneficial. 
High level of accuracy, strong organizational skills and attention to detail
Excellent verbal and written communication skills, with the ability to interact effectively with team members and stakeholders.
Proficiency in project management software and tools, such as Microsoft Project, Trello, Asana, or similar platforms. Capability and high proficiency to create, manipulate and tabulate in Excel is highly preferred.    
Analytical and problem-solving abilities to identify and address issues that arise during the project lifecycle.
Flexibility and adaptability to changing project requirements and
Strong interpersonal skills and the ability to work collaboratively with project teams.
Design degree from an accredited college, or related field, and 3 years of working knowledge of construction project management/project coordination
BS in Business Administration, Management, or related field, and 2 years relevant field experience, directly related to Design/Build.